Community Events

The Application Process

Guide to holding Community Events and Event Application Form

Sorell Council has a standard “Event Application Form” (Refer to Attachment C of the document- Event Application Form), which provides a concise assessment of an event’s requirements and impact.

Please complete the form and return it to Council at least eight (8) weeks prior to your event, for large events (that is, events with 200 or more participants, or involving traffic management, or road closures), or at least four (4) weeks for smaller events.

Once Council receives your Event Application Form you will be contacted by email, mail or phone to be informed of the extent of council consultation required for your event. This process will take approximately two weeks. Additional information may be required at this stage. Council staff will arrange to meet with you, if required, to discuss aspects of your event.

Please note this is an application for, but not a guarantee of approval for your event. Your event should not be publicised prior to Council’s decision on your application.

Assessment of Your Event
On the basis of information that you have provided, Sorell Council will assess whether more than one area of Council is involved in consideration of your event. Your event will then be considered by Council staff, which includes the following:
Should your event require input from external authorities this will be highlighted and you will be required to pursue the matter via contact with the relevant authorities.
You may be required to modify your event depending on feedback.
The document contains a guide to creating a Management Plan for a major event. Remember that this is a guide only and that the responsibility for a safe and successful event rests ultimately with the event holder.

Place of Assembly -Application

You will need a licence if you intend to:

Host an event with more than 1000 people in attendance at any one point and has a duration of 2 or more hours and will be held outdoors.